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Searching for addresses
Last updated
Last updated
A common requirement for customers using the AddressBase products is to search for properties using full or partial addresses. Address searches may return a large number of addresses, a short list of possibilities, a single match or no results, depending on the search criteria.
There are many methods of implementing an address search, from free text queries through to structured address component searches. This guide will step through two such approaches that may be used when working with AddressBase and/or AddressBase Plus.
These methods are not intended as recommendations; they are merely examples of how to get maximum value out of the product when implementing an address search function.
One type of search implementation involves a single ‘search engine’ style text box, into which a user can type all or some of an address. For example:
| Find address | Results |
|---|---|
CLOVER AVENUE, SW99 9ZZ | 1, Clover Avenue, Fieldtown, Addressville, SW99 9ZZ 2, Clover Avenue, Fieldtown, Addressville, SW99 9ZZ 3, Clover Avenue, Fieldtown, Addressville, SW99 9ZZ 4, Clover Avenue, Fieldtown, Addressville, SW99 9ZZ 5, Clover Avenue, Fieldtown, Addressville, SW99 9ZZ 6, Clover Avenue, Fieldtown, Addressville, SW99 9ZZ 7, Clover Avenue, Fieldtown, Addressville, SW99 9ZZ |
In this scenario, the user can choose to type anything in Find address, which may be just one component of an address (for example, a postcode, street name or building name), several parts of an address (for example, street name + town name, house name + postcode, etc.) or even (rarely) a complete address.
There may or may not be commas between search items, or address components can be entered with or without capitalised letters, etc. In short, with this search method, there is no structure to the user input and the search methodology must be designed with this in mind.
The other common type of implementation for address searches involves entering search criteria in a structured way (for example, with a different text box for each major address component).
| Results |
|---|
Rose Cottage, Main Street, Fieldtown, Addressville, SW99 9ZZ Rose Cottage, Main Street, Ashford, AS45 9PP Rose Cottage, Main Street, Buxtew, Monley, MO88 4TY And so on... |
This method guides the user to enter known components of an address and creates a predictable user input structure around which to build a search function. While generally simpler to use and implement, it can be less user-friendly, particularly in cases where it is not obvious which box to type an address component into, for example, is Richmond Terrace a building name or a street?
This guide suggests how to implement the two search methods described above. Both should be used alongside the instructions on formatting single address labels.
The methods described here may be adapted to work with both AddressBase Plus, AddressBase Plus Islands and AddressBase; however, in the case of AddressBase, only Delivery Point Addresses are searchable, so the geographic guidance will not apply to this product.
An address search operation typically requires two stages of interaction from a user and several processing steps from the underlying IT system. These steps can be summarised in the following diagram:
The second user interaction can be omitted if there is only one result returned from the query. In almost all cases, there should be an option to ‘search again’ at the second and third stages in case no results are returned, or if none of the options shown is the required address.
Of course, different applications require different approaches; however, the general principles of the above process apply in all cases where an address is searched for based on user-entered criteria.
Within an interface that accepts structured user input for an address search, it is necessary to ‘map’ the fields presented to the user with those found within AddressBase or AddressBase Plus. In particular, any query will need to test multiple fields for a given input and will need to combine result sets from the two different address formats of AddressBase Plus (or the single address format of AddressBase) in order to produce the most complete result set.
Generally, a search form will describe a simplified view of an address in order to keep the user interface tidy and intuitive. Users may be given a set of text boxes to fill in, generally including building name, building number, street name, locality name, town name and postcode. The relationships between some common search fields and the fields found in AddressBase Plus are as follows:
| Search Box | Mapped Delivery Point fields | Mapped geographic fields |
|---|---|---|
Business Name | Organisation_Name | Organisation PAO_Text SAO_Text |
Flat/Subdivision Name | Sub_Building_Name Department_Name | SAO_Text |
Flat/Subdivision Number | Sub_Building_Name | SAO_StartNumber SAO_StartSuffix SAO_EndNumber SAO_EndSuffix |
Building Name | Building_Name | PAO_Text |
Building Number | Building_Number Building_Name (in cases where a suffix or range is present) | PAO_StartNumber PAO_StartSuffix PAO_EndNumber PAO_EndSuffix |
Street | Thoroughfare Dependent_Thoroughfare | Street PAO_Text |
Locality | Dependent_Locality Double_Dependent_Locality | Locality Town Street |
Town | Dependent_Locality Post_Town | Town Locality |
Postcode | Postcode | Postcode_Locator |
The above mapping is an example only, and it is possible to breakdown the search fields differently, in which case, a different mapping would be required. The important thing is to consider all possibilities for how data might be recorded. For example, a business name can sometimes appear as an organisation name or a building/PAO name depending on circumstances, so both must be checked when creating a search query.
Numbers need to be handled very carefully due to the presence of suffixes and ranges. There are two options for structuring the search input in these cases:
A single ‘number’ box can be used (as shown above in Flat/Subdivision Number and Building Number), which will then require some string manipulation to split the input into the appropriate numeric range and suffix components in order to search the geographic addresses; or
Four boxes can be provided for each number (start number, start suffix, end number and end suffix), which would then need to be combined into an appropriate string to search the Delivery Point Addresses.
The basic rules to adhere to when generating a search query from structured input are as follows:
Ignore any search boxes that are not filled in with values.
Where a value is entered, assume that a match on at least one of the mapped fields is essential.
In SQL query terms, this means that each search term should generate a sub-query that searches each of the mapped fields (using OR), and that these sub-queries should then be combined together (using AND) into a single search query. The following SQL code illustrates this (for the Delivery Point Address search only) for an example where a street, locality and town name have been entered by the user:
In the above example, streetsearchtext, localitysearchtext, and townsearchtext represent user- entered search terms (which could be parameters within an SQL function) and the GetFormattedAddress(*) function is a hypothetical user-defined function that returns the formatted address as a single string (suitable for display in the user interface). For more information on formatting addresses, please see Creating a single-line or multi-line address.
On top of this, for a complete query, the two different types of addresses should be queried separately (Geographic and Delivery Point Addresses), and the two result sets should be amalgamated into a single set using a UNION. The following example builds upon the previous example to include Geographic Addresses as well as Delivery Point Addresses.
The SQL UNION operator will combine the two result sets, discarding any exact duplicates. (Retaining the exact duplicates requires the use of UNION ALL, but that is not desirable in this example.)
The resulting output from this query will be a set of search results as formatted addresses along with their UPRN. Exact duplicates will be omitted, but all ‘variations’ of the same address will be output (one row for each variation, with the same UPRN repeated more than once potentially). It may be wise to return the Postal Address Flag values against each to enable further filtering, for example, to restrict the results to postal addresses only. Note that the Postal Address Flag is only available in AddressBase Plus. All records in AddressBase are deemed postal as they are from Royal Mail’s PAF data.
A flaw in the above examples is the use of equality operators. In practice, because people do not tend to be consistent with capitalisation of letters, the SQL ‘LIKE’ operator might work better, and depending on the nature of the application, a ‘%’ wildcard could be appended to the end of each search term to allow only the first few letters of an address component to be entered. For example:
Alternatively, if exact matches are required but case sensitivity is not, then the UPPER() or LOWER() SQL functions can be used on each side of the equals sign in comparisons (a solution that should work in all databases):
Finally, to combine all of the approaches, the following would work for maximum flexibility:
When offering a ‘search engine’ style search feature with just a single text box to enter search terms, a wholly different approach is required. No assumptions can be made about the order, format or style of the user input, and the data will need to be ‘indexed’ in a way that facilitates searches of this type.
Search engine style searches are likely to require the creation of an additional index/lookup table for addresses. Such a table is likely to consist of just two main columns: a key value (UPRN) and a formatted address string. Additional columns may be required to allow filtering of results (such as the AddressBase Postal flag values from AddressBase Plus, which would allow the results to be filtered by different address statuses).
The following table shows a possible address index table structure:
| UPRN | Address Text | Statuses (multiple fields) |
|---|---|---|
123456789012 | 4 THE MEADOWS HIGH STREET WALTHAMSDALE BURRIDGE BU27 9UB | Local Authority |
123456789012 | FLAT 4 THE MEADOWS HIGH STREET WALTHAMSDALE BURRIDGE BU27 9UB | PAF |
123456789013 | 4 HIGH STREET WALTHAMSDALE BURRIDGE BU27 9UB | Non-postal |
Note how the addresses have been formatted as a single text string with a single space between each word (although leaving commas in would do no harm). All forms of each address (both PAF and geographic) have been added to the index, so there can be several rows with the same UPRN. To speed up complex searching, an appropriate index could be added to the Address Text field, such as a full text search index.
Once a suitable search index is in place, the query itself can be put together. The basic idea is to split the user input into search terms by removing commas, double spaces, and other unnecessary whitespace and then splitting it at each single space, as follows:
User input: 4, High Street, westville, wv17
Capitalised, with commas and double-spaces removed:
4 HIGH STREET WESTVILLE WV17
Split into separate search terms:
4
HIGH
STREET
WESTVILLE
WV17
Once the user input has been pre-processed into separate search terms, a query can be generated. The key assumption in this example will be that ALL search terms must be matched against the index table to be considered as a result. This implies a query where each value is matched using an ‘AND’ operator. In order to search the whole index, the ‘LIKE’ operator will need to be used along with a ‘%’ wildcard on either side of the search text. A suitable search query for the above example would be as follows:
This query would return all rows from the index table that contain all of the search terms, along with the appropriate UPRNs. The following table shows how the index table would be used in the above example to return relevant results:
| Address text | Statuses (multiple fields) | |
|---|---|---|
894756389092 | 4 HIGH STREET WESTVILLE SUNNYTOWN WV17 7HL | Geographic + PAF |
894756389132 | ROSE COTTAGE 4 HIGH STREET WESTVILLE SUNNYTOWN WV17 7HL | Geographic |
274859037849 | FLAT 4 HIGHBURY COURT HIGH STREET WESTVILLE SUNNYTOWN WV17 7HL | Geographic + PAF |
482974769830 | MAPS4U LTD HIGH STREET WESTVILLE SUNNYTOWN WV17 7HL | Geographic + PAF |
This result set can then be presented to the user, who can select the most appropriate record, which can then be retrieved in full using the UPRN.
Of course, in a practical implementation, the above query would need to be dynamically generated, with a separate condition added for each search term. This example is quite a strict search query that requires all search terms to be present. Many layers of complexity could be added to allow partial and ‘fuzzy’ matches, and to return confidence scores, for example, but such enhancements are beyond the scope of this guide.
This guide is intended as an introduction to implementing address search functionality using AddressBase, AddressBase Plus and AddressBase Plus Islands. The following list is a summary of the main points:
A user front-end for an address search may contain a single, search engine style text box or multiple text boxes representing different parts of an address.
A typical address search function takes place in three stages:
A user enters search text.
A query is run, returning a set of possible matches.
The user selects the address of interest and the full record is then returned.
With a structured search interface, the addresses can be queried directly by mapping the various address fields to the text boxes supplied.
For an unstructured (single text box) interface, it is necessary to create an index table with fully formatted address strings against each UPRN. Queries can then be run against this index table by splitting the user input into individual search terms and requiring them all to be present.
It is possible to filter results by status in AddressBase Plus (for example, postal or non-postal).
Any search function should search all forms of an address (both Geographic and Delivery Point Addresses).
Careful consideration should be given to the use of ‘fuzzy’ search algorithms (such as using wildcard or sound-alike searches).
